| When a company meets web document | | | | guard dogs, doc management would actually be a |
| management for the first time it says "Pleased to | | | | special breed of guard dog: a guard-dog blood hound. |
| meet you." Actually, it says, "Very pleased to meet | | | | Why a blood hound? Because web document |
| you," and it's no surprise that the company's | | | | management can track your documentation down to |
| apparent felicity is sincere. | | | | the very last piece of information and answer |
| Web Document Management is Every Company's | | | | valuable questions like "Who did it?" "When did they |
| Best FriendOne of the truly unique features of | | | | do it?" "How did they do it?" and with the right |
| document management (WDM) is that it applies | | | | solution "Why did they do it?" Document |
| universally across vertical and horizontal markets and | | | | management solutions are like a virtual electronic |
| to any type of business. Sure, there are WDM | | | | blood hound tracker. Some WDM solutions can even |
| systems that will work more effectively for a | | | | provide 21 CFR Part 11 required signature protections |
| high-tech pharmaceutical company vs. the | | | | and other high-level securities, password protections |
| mom-and-pop shop down the road but when it | | | | and additional assurances. |
| comes to document management everyone needs it | | | | WDM as a ReporterIn your company you probably |
| regardless of company size or bottom-line figures. | | | | spend a lot of time reporting. After all, what's the |
| In a Down EconomyWDM isn't a fickle friend. It's true | | | | use of digging up all the valuable information that |
| through and through and never gives up during the | | | | your company needs if that information isn't reported |
| tough times---especially during touch economic times. | | | | to someone with the delegated power to determine |
| Not only does web document management help cut | | | | how that information will be used? WDM solutions |
| back on the need for menial administration but it also | | | | can make reporting simple. If you want to show |
| cuts back on employee frustration. After all, who | | | | what policies and procedures are in use or what |
| wants to spend their valuable time searching for | | | | policies and procedures have been released then you |
| hard-copy documents, routing documentation | | | | can do it with web document management reporting |
| manually or preparing truckloads of documentation | | | | functionality. A document management solution that |
| for audits? | | | | also interfaces with a learning management system is |
| Web Doc Management as a ProtectorSpeaking of | | | | a valuable one indeed when a company needs to |
| audits, WDM can be a company's guard dog against | | | | report on training issues, etc. |
| the results of less-than-adequate preparation for | | | | WDM as a MarkerEven with a WDM solution there |
| audits (internal or external). Take for example, life | | | | will be times when you want to print out a hard-copy |
| science companies. These poor companies, upon the | | | | document and use it (on the manufacturing floor for |
| receipt of a 483 notice or a warning letter can be | | | | instance). When this occurs, no one wants to be the |
| fined large sums of money---sums that can results in | | | | unfortunate employee who reads or follows |
| losses of millions of dollars. The stakes of compliance | | | | instructions that are part of an outdated document. |
| with many types of regulations are high for many | | | | For this reason it is important to invest in a WDM |
| companies and web document management solutions | | | | solution that automatically dates and watermarks |
| cost only a fraction of what they are truly worth to | | | | hard-copy documents that are inevitably going to be |
| regulated companies---and especially to | | | | circulated throughout any given company. |
| highly-regulated companies. | | | | Doc management isn't just another business tool. It's |
| Document Management as a Blood HoundSpeaking of | | | | your best-friend business tool. |